Learning portal for Australian RTOs · by Web Ways Tech
An LMS for RTOs that gives your auditor evidence they can read
Students study and sit assessments on their phones. Assessors mark and decide competency in one place. Every result comes out as a PDF an auditor can follow from page one. We host and run the portal, and your student management system stays as it is.
From $299 a monthHosted in SydneyRunning at an Australian RTO since August 2026
From Performance assessment team
Re Student files for review
Please send completed assessments for the following learners, unit BSBWHS211.
Leo Marsh
✓ found
nina.patel@example.com
✓ found
Isla Brown
✓ found
evidence-package.zip
3 students · 3 PDFs
What an RTO learning management system is for
An LMS for RTOs is the place your students study and sit their assessments, and the place your assessors mark that work and record whether each student is competent. Under the 2025 Standards it is also where most of your assessment evidence lives, and every completed assessment has to be kept for 2 years after the student finishes.
So a good one does 2 jobs. It has to be easy to study in, and it has to hand you clean evidence the day you need it. This one is built for both, and it sits next to the student management system you already run.
One learner, start to audit
Follow a student from application to the auditor's inbox
These are the real screens your students, assessors and managers use. The school is fictional, the portal is not.
Step 1 · Before enrolment
The check happens before they enrol
Applicants sit your language, literacy, numeracy and digital literacy check first. The result is scored by section, and the advice on whether the course suits them is recorded, with the staff member’s name if someone changed it.
Standard 2.2 · pre-enrolment review
learn.yourschool.com.au/lln-advice
Step 2 · Studying
Lessons that open on one bar of signal
A lesson page weighs 2.7 MB, down from 10.9 MB on the platform we started from. For a tradesperson studying in a ute between jobs, that is the difference between a lesson that opens and one that gets left for next week.
2.7 MB per lesson · text in 0.35 s
Step 3 · Submitting
'This is my own work', on the record
Before each assessment the student confirms the work is their own. The time and device are stored with the attempt, and so is every question exactly as the student saw it.
Standard 1.4 · authenticity
Step 4 · Marking
Satisfactory per task. Competent per unit.
Assessors mark written answers, then record the unit decision with the date and how they confirmed it was the student’s own work. A course marked complete never counts as a competency decision.
Credential Policy · decided by a named assessor
learn.yourschool.com.au/unit-results
Step 5 · The auditor writes
Paste the list. Send one ZIP.
Your manager pastes the names as the auditor sent them and picks the units. Out comes an index page and a PDF for each student: the questions as they were, the answers, the marks, who decided and when.
learn.yourschool.com.au/evidence
Standards for RTOs 2025
What the Standards ask of your LMS, and where it sits
In ASQA’s 2026 sector workshops, poor-quality assessment was the most common concern, raised in 76% of the performance assessments reported on. Each line below is a requirement, and the part of the portal that records it.
Standard 2.2
A review before enrolment
LLN and digital literacy, scored by section, with the suitability advice recorded.
Standard 1.4
Work that is the student's own
A declaration before each assessment, and the assessor’s method of confirming it before Competent can be recorded.
Credential Policy
Competency decided by an assessor
Satisfactory per task, Competent per unit, by a named person. Staff under direction can collect evidence without deciding.
Compliance s10
Kept for 2 years after completion
Submitted work and decisions cannot be deleted before the retention date. A student who leaves is archived, not erased.
This student has assessment records that must be kept until 12 March 2028. You can archive the student instead.
Standard 1.5
Validation, by unit
Every response to a unit over any period, grouped by question, in one package for your validation panel.
validation-BSBWHS211-2026-01-01-to-2026-12-31.zip
├ validation-summary.html
├ 001-final-assessment-q9/ · 6 responses
└ 002-final-assessment-q10/ · 6 responses
Your records
Every change on record
Each decision, and every change to one, with who made it, when, what it was before and the reason given.
The compliance decisions stay with your RTO. The portal makes each one easy to record and easy to show.
Open demo
Try the portal before you talk to anyone
Most RTO platforms ask you to book a demo first. Ours is open: a working portal for a fictional school, with 3 logins and no sign-up.
Student
Open a course on your phone, take a quiz and write an answer for the assessor.
Assessor
Mark written answers, record Competent or Not Yet Competent, download the evidence PDF.
School manager
Paste a list of learners into the audit request and get the ZIP an auditor would receive.
Change anything. It resets every night at 3 am Sydney time.
demo.webwaystech.com.au
Case study
Already running at an Australian RTO
Training Up teaches solar and battery installers. Most of its students are tradespeople studying on phones, and the old portal was losing them. A single topic page loaded 10.9 MB over 200 requests, and readable text took 2.5 seconds to appear.
We rebuilt the student side and now run it. It carries 8 courses, 170 lessons and 2,471 topics, and it is the build every new RTO starts from, without Training Up’s courses, questions, brand or student data.
2.7 MB10.9
per lesson page
0.35 s2.5
until text appears
2,471
topics running on the portal today
Who looks after what
We run the portal. Your team runs the training.
Hosted software goes wrong in the gap between ‘the vendor does that’ and ‘we thought you did’. Here is the split before you sign anything.
We look after
- Hosting in Sydney, SSL and the email the portal sends from your domain
- Updates, daily backups and keeping the portal up
- Two-factor sign-in on staff accounts
- Fixing anything that breaks, and new features for every RTO on the platform
- Answering your managers and trainers by email
Your RTO looks after
- Pointing your domain at the portal
- Courses, assessments and what they say
- Students, enrolments and marking
- First-line help for your students
- Your obligations to ASQA
Your managers get their own login for staff, enrolments, groups, courses, branding and reports. Full administrator access stays with us, on purpose: one wrong click there can take the portal down for every student at once.
Your SMS stays
Where the LMS stops and your SMS starts
Your student management system is the record ASQA and funding bodies read. The portal is where learning and assessment happen, so your office keeps the system it already knows.
We build the first SMS connection for the system our first partner RTOs use, and once it exists, every RTO on that SMS gets it.
AVETMISS reportingUSI verificationInvoicingCRICOS attendance
Coming from Moodle
Staying on Moodle, or moving your courses across
An old Moodle site rarely fails all at once. It gets slower on phones, updates get put off, and the one person who understands the server moves on. One Australian Moodle partner publishes $500 a month plus $2,500 to set up.
If you move, the hard part is the content. For Training Up we checked the new course against the old one phrase by phrase and found 124 images still loading from the old Moodle server. Your first unit moves across as part of setup.
Pricing
LMS pricing for RTOs, by active students
Each plan is priced by the students who log in during the month. Hosting in Sydney, your own domain, unlimited staff accounts, updates and backups are in every plan. Prices are final, no GST is added.
Essential
$299 / month
up to 50 active students
- Your portal on your domain, in your colours
- Evidence PDFs, audit requests, validation packs
- Pre-enrolment check with recorded advice
- 20 GB of storage
Best fit for most RTOs
RTO
$499 / month
up to 250 active students
- Everything in Essential
- 50 GB of storage
Setup, $1,500 once
Your brand and domain, staff accounts, students from a spreadsheet, your pre-enrolment check, and one unit moved in.
More units
From $400 a unit, moved across from Moodle, Word or PDF.
Pay yearly
12 months for the price of 10.
No lock-in
Monthly. Leave any time with your records.
3
places
Founding schools: the first 3 RTOs
3 months free, or until your first group finishes, up to 6 months. Setup and the first unit are free. Then the RTO plan is $349 a month instead of $499, fixed for a year, still with no lock-in. In return: honest feedback by email, permission to name you on this site, and a short review.
10
min
The audit guarantee
If an auditor asks for something the portal holds and we cannot get it to you within 10 minutes of your request, your next month is free. That covers attempts, marks, written work, decisions, the pre-enrolment check and the change log.
FAQ
Questions RTOs ask about the portal
How much does an LMS for an RTO cost?
$299 to $799 a month on our plans, depending on active students, plus $1,500 setup. Small RTOs typically pay $300 to $600 a month for a learning platform on its own, and $500 to $1,000 for systems that combine enrolments and learning.
Do we have to replace our student management system?
No. The portal works alongside aXcelerate, Wisenet, VETtrak, JobReady or another SMS. Enrolments, USIs and AVETMISS reporting stay where they are.
Does it connect to aXcelerate or Wisenet?
Not yet. The first connection is built for the SMS our first partner RTOs use. Until then, your team enrols students from the manager screen.
Does the portal make us compliant with the 2025 Standards?
No portal can do that for you. Compliance is your RTO’s responsibility. The portal records each step the Standards ask about and gives you that record as a readable file when ASQA asks.
Can assessors use it on a phone?
Yes. Students study and sit assessments on a phone, and assessors can mark written answers and record unit results on a phone too.
Where is our data kept?
On servers in Sydney. Each RTO gets its own installation and database.
What happens if we leave?
You take the evidence PDFs, results and attempts as spreadsheets, your users and your course content. No lock-in.
Do you support our students?
No. Your team is the first line for students. We support your staff by email.
See it working before you decide
Open the demo, log in as an assessor and download the evidence PDF for one of the students. That PDF is what your auditor would get.